New Invoice Action: Apply Credit
Admins are now equipped with a new invoice action to help them collect and manage their payments – “Apply Credit” – which automatically deducts from a member’s credit balance and decreases the amount due in an invoice.
Management Console Invoice Restyle
We’ve optimized the look and feel of the invoice page from the management console. All invoice actions are grouped under a new “Actions” dropdown menu in the top right and there’s less text and clutter on the page. Check out the new look here!
Payment Plan Upgrade: Save credit card without charging it
If you want to require Auto Pay for a payment plan but do not want to require the first installment payment during registration, a “Save Payment Method Only” button will now appear to the registrant on the payment step. See what that looks like here.
New Bookings Functionality: Admin can move and delete registrants from a booking
Bookings now has registrant management tools to move or delete registrant(s) from booking time slots. With each move or delete the admin is able to choose if and how the invoice is changed as a result. See how it works here.
Disable Auto-Pay from Invoice
Admins can apply Partial Payments to Invoice
Admins can now type in an amount to pay towards the total amount due using the Pay Now invoice tool. Read more here.
Updated Registration Experience
Based on much research and design work, we optimized the participant experience with faster, more streamlined registrations for programs on LeagueApps. Read more here.
LeagueApps Gateway Admin Permissions
Any admin role can now be granted access to a LeagueApps Gateway Dashboard. This permission is controlled using a checkbox on the Manage Admin Users page. When checked, the specific admin user can view & export all LeagueApps Gateway reports. Read more here.
Transaction Detail Report Update
Bank Transfer ID and Bank Transfer Date have been added as data columns to the Transaction Detail Report Export. This report now has the most detailed view of transactions including Team level details, payment information and bank transfer details all in one view. This is a valuable report for accounting reconciliation. Read more here.
Option to Exclude Custom Header or Footer on Emails
You can now elect to remove custom header and footer content from emails that are sent by coaches or players. Read more here.
Pool Play Schedules
BETA: LeagueApps now supports Pool Play schedule imports and displays for tournaments. Key updates include a schedule at the Master Grouped Program level, the ability to create pools within tournament divisions, an updated import file to support pool-play and a new setting to exclude a team’s game score from standings calculations. This feature is currently in beta. Email email@example.com to learn more and get a coaching session.
Three key updates were made: 1) We added an email validation step when a member creates a LeagueApps account to improve the validity of email addresses within your account. 2) There is a new layer of reporting on email address statuses, so you can see if a member’s email address is unsubscribed or bounced. 3) Members can now unsubscribe and re-subscribe from their member dashboards. Learn more here.
Refund Payment Plan Installments
New controls were added for Payment Plan Invoices! You are now able to refund and delete past installments on payment plan invoices (within the 60-day refund window.) Also, you can delete past-due and unpaid installments on payment plan invoices. Learn more here.
Updates were made to expedite program creation for lessons and facility rentals. There is a new multi-select for day & time and improved customer discovery. Learn more here.
It’s now easier to follow-up on outstanding invitations to a program or team. We added a new “Resend Pending Invites” feature to our Invite2Join tool. Learn more here.
Add more player details on our new team rosters. We increased the limit of Custom Member & Registration form fields that you can display on a team roster and player card. Learn more here.
Updates have been made to mobile LeagueApps sites for players, parents, and coaches. You’ll see more user-friendly schedules, attendance and team rosters. Learn more here.
Payment Plan Report
View details on failed payment plan transactions, which plans require Auto Pay, and export expected transaction amounts for future installment dates.
Manage private or grouped lessons and reservations. Players can find a program based on an instructor, location, date or time and register from a calendar view.
A new Secondary Email field on member profiles, allows an additional email to receive Bulk Messages, Program Messages and calendar notifications.
When moving a player between programs, the original waiver will now stay with the player in the new program if the waivers match.
When canceling a calendar event, it will now stay on the calendar and be marked as canceled. There is also the option to notify participants of the cancelation.
Standings: New Match Scoring
Standings can be ranked based on a percentage of how many games were won/loss within a match.
Program-Wide Calendar Events now apply to all teams within a program.
Inactive “Delete/Reschedule” links were removed from Calendar Events.
A new “Login to RSVP” prompt was added to a user’s calendar.
Inviting Staff & Players
Invite2Join was upgraded so a player can be invited to a specific team within a program.
Admins can now directly invite staff to a specific team.
Default Settings for Registration Options
Program Staff Registration Options have been re-labeled and re-ordered for better readability.
Event & Club Team programs will be pre-set to allow players to directly register to teams and pay their own fees.
League & Tournament programs will be pre-set to allow players to directly register for teams and have a fixed team fee paid by staff.
Captains can now be moved from one team to another
Mobile web and eCommerce design improvements and bug fixes
New sites will have structured State fields for Member addresses – this update enables a new “State” filter for messaging tools.
Program staff can now edit Staff Managed Form Fields, without needing permission to add/invite players to a program.
Stored credit cards can now be deleted off of payment plans that do not require a stored credit card.
A success message was implemented after moving players between programs.
Karate was added as a sport option
Mobile Web Updates
Mobile LeagueApps site navigation was optimized to improve logo placement and highlight registration button.
Multi-Select Form Field
A checkbox field is now available for Member or Registration form field questions to collect multiple responses to one question.
Upgraded Email Tracking
Admins can see email deliverability statuses and recipient engagement in two ways – through a Site Outbox or Member Inbox.
Players, Parents, and Coaches can now sync their sports schedule from LeagueApps to their calendar app of choice. This is available on mobile, tablet and desktop; learn more here.
LeagueApps Gateway Optimizations
Improvements were made to LeagueApps Gateway reports, account setup, and management; learn more here.
We increased protection against spammers and bots to keep your LegaueApps site safe and secure.
New API Endpoint: Single Member Detail
Access details for a single member and display or sync information with an external system. Best for custom formatted user profiles and sharing LeagueApps user data with an external system.
Add Payment Plan to Existing Invoice
Admins have the ability to convert a “Pay in Full Invoice” to a “Payment Plan Invoice” after initial registration. Learn more.
ReCaptcha protects LeagueApps sites from spam and fake accounts while keeping account creation easy for humans. This setting is active on all LeagueApps site and can be turned off by request.
Require Payment of Unpaid Balances
This program-level setting requires a user to pay any unpaid invoices on their Member or Family account before being able to register for the program. This setting is found on the Registration Options page under ‘Payment Configurations.’
Our new API is live and is more self-serving with new access to secure admin level data. Partners can generate API access directly from their Admin Console. Please note that APIs provide access to a site’s secure data and should only be shared with authorized users.
Staff Controlled Fields
This setting gives Staff and Admins greater control over their Team Roster content. Hide a Registration Form Field from Adults and Children during registration, and only allow a Staff Member or Admin to complete and edit the form field. Common fields for this setting are ‘Jersey Number’ or ‘Position.’
Member Search by Email
Our Admin Console search just got smarter. It now auto-suggests results for Email Addresses, in addition to Member Names, Teams, Programs, Invoices, and Products. This search box is the best way to quickly find a member.
Session-Based Program Enhancements
Now enable Waitlists for Sessions and manually edit a Master Session’s State [Upcoming, Live, Completed.]
Invite2Join Team Filter
Invite2Join has a new filter option, to filter players by team when sending invites to another program.
Click to read updates and highlights from October 2017.
A new site-level setting allows parents to upload a Profile picture for Child members. The profile picture can be seen on the Member Profile and, based on roster visibility settings, the Team Roster View and Team Roster Print.
A few site and program settings are now set to On, by default, so the features are automatically available when you create a new program. The settings affected are RSVP, Team Talkand Coach permissions to Create Teams, Calendar EventsandPrint Rosters.
A new program type, Classeshas been added. Classes are always session-based so they will be visible if you have Grouped & Session programs enabled. Classes can be categorized and participants can multi-select classes as they register.
Customize New Member Emails
We are always looking for ways to offer more customizations. Now automatic New Member Welcome Emails can be customized with text or HTML in Email Settings.
Member Privacy Enhancement
There is a new Member Privacy control, and when turned on, Member Profiles will only show to members that are logged into LeagueApps. To turn this setting on go to Settings > Member Profile.
The new Calendar Check-in feature works in conjunction with Calendar Events. Admins and Program Staff now have the ability to check-in players and staff to an event. Improve your program’s check-in process and gain analytics around attendance with the new Attendance Report.
Analytics settings in LeagueApps are now easier to understand and set up. The ‘Google Analytics’ page in the Admin Console has been relabeled to ‘Digital Insights.’ Insert tracking code from a third-party analytics tool of your choice (Google Analytics, Facebook Pixel, Google Tag Manager, SEO tags, etc.) to the Digital Insights page in LeagueApps to start tracking webpage views, clicks, registration conversions and more!
LeagueApps Gateway Improvements
LeagueApps Gateway reports have been optimized for easier financial reconciliation. Contact us if you want to learn more about the new LeagueApps Gateway!
Ad-Hoc Member Invoices
A new Invoice Type is now available that makes it easier to collect online, non-program related charges. The ‘Member’ Invoice Type allows Admins to generate invoices that are not tied to program registrations. The invoice is only tied to the Member, providing Admins with the ability to bill for Travel fees, dues, and other non-program related charges.
Player Invite Tracking Tool
Easily invite players from a Tryout to a Club Team, or from last season’s event to next season’s. Under the ‘People’ sub-section of a program, there is a new ‘Player Invite’ page where Admins can view members that have been invited to the program or send players invites to other programs. Each invitation’s status is tracked from Pending to Accepted or Declined.
File Attachment Feature
Bulk Messaging, Program Messaging, and Content Pages now support attachments. Easily attach an Image, PDF document or any other file type, up to 10MB in size, to your web pages or email messages.
New Admin Role: Site Coordinator
The highly requested Site Coordinator role is best for staff members who help with multiple programs’ setup and daily operations, but don’t need access to financial information. Check out our eight different Admin Roles and learn about specific permissions using the Admin Role Access Matrix.
Improved Accuracy for Offline Payments
Admins now have the ability to remove a recorded offline payment, improving the accuracy of invoices and the corresponding financial reports.
Top Bug Fixes and Quality Improvements
Custom Form Field Updates
More Admin control and functionality was added to Member Profile Custom Fields and Registration Custom Fields. Admins can now be enforced to complete all required fields when creating a Member or Registration through the Admin Console. Numeric Custom Fields have been added to easily collect number-only responses, and Custom Form Fields can be locked by high-level Admins to prevent other Admin users from editing or deleting the fields.
Sent Email Message Tracking
Emails sent through the Program Bulk Player/Team Messaging Tool are now listed in Sent Email Messages.
Program Message Tool Update
We added new formatting options to our Program Bulk Messaging Tool. This tool gives you the ability to select multiple Players or Teams at once and message them right from the Program Dashboard.
Top Bug Fixes and Quality Improvements
New Design Theme Beta
Do you want to update your website’s look and feel? We’re now offering a new design theme! It’s a bold, modern theme that offers broad, horizontal sections of content for a sleek and beautiful design. Take a look at the theme here. Pair the theme with our new point-and-click page templates and blog feature to really take your site to the next level! Contact us if you’re interested in installing the new theme on your site.
Custom Sort Order for Registration Listings
Take more control of your program discovery! Choose to sort your registration listings by Registration Start Date, Activity Start Date or Alphabetically. See how to custom sort your programs here.
LeagueApps Gateway Beta
LeagueApps Gateway powered by Stripe is the best payment gateway option for sports organizers. Are you interested in LeagueApps fees applied as the transaction is processed instead of a monthly bill? Click here to learn more about the benefits of LeagueApps Gateway and details about our beta program.
Registration and Transaction Report Update
We made some minor changes to the Transaction Report and Registration Report column headers to provide a more detailed understanding of the reports and its data. Click here to see changes.
Advanced Payment Plans
Payment Plans now have advanced settings that include partial payments on installments and overdue installment rules.
Password Protected Programs
If you run elite or invite only programs then use our program setting to require a password in order to register for a program.
Team Page Redesign
We’ve updated our team page on mobile and desktop to optimize how participants can access the team’s schedule, messaging and roster!
Copy Team Roster
Program Staff and Team Captains can now easily bulk copy or bulk invite their new team’s roster from a previous team’s roster.
Roster Deadline and Status
Youth organizations can now set a roster deadline in programs to make sure that Program Staff are submitting a roster by the deadline.
Players, Parents, and Staff can now RSVP to games and events from their LeagueApps schedule! Learn more about how RSVP looks and works here. If you’re interested in our beta program email us here!
Text Messaging App Updates
We’ve updated our Text Messaging App to allow youth accounts 13 or older to have their own mobile number to receive text alerts. LeagueApps admins also now have mobile number add and edit permissions in member’s accounts.
Additional data endpoints for teams have been added to our open API.
E-Commerce: Multiple Inventories and Price Additions Per Product
Create inventories within one product for things like size and color. Contact us at firstname.lastname@example.org if you’re interested in using this feature and you can join our beta program.
E-Commerce: Strict Payment Enforcement
Similar to how our strict enforcement payment deadline setting works in a program, products can now have a strict payment deadline.
Processing Fee as a Percentage
In addition to setting a processing fee as a dollar amount, you can now set the processing fee as a percentage.
“Accepting Team Players and Free Agents” Registration Status
Use this registration status if you don’t want to accept any new teams in your program but are still accepting team players and free agents.
Customize the day that your schedule’s week starts on and add a logo to the new print-friendly program schedule from your site’s schedule settings.
Not only can your members easily register and use their account on a mobile device, now admins can perform day to day tasks on mobile as well. Some of our most popular admin tools are now available in a mobile-optimized view – no pinching, zooming or tilting needed. This will be a limited beta release in September, please contact email@example.com if you’re interested in joining our beta program.
New Staff Role Invite Permissions
We added the ability for a staff role to invite other staff to a team, in addition to inviting players to join a team.
Custom Email Header
A LeagueApps admin can now add custom content to the header of all outgoing emails sent through LeagueApps.
Custom Registration Abandon Message
When a registrant gets to the payment step and abandons the registration, you can now add a custom message to the email notification that they’ll get.
Registration Report Update
We’ve refactored our Registration Report to include both staff registrations and background support for running large reports with a lot of data.
In our broadcast messaging tool we’ve added a feature to build and choose a template when sending an email.
Payment Plan Improvements
Allowing an organizer to be more flexible with payment plan installments once a player is already enrolled into a payment plan is the theme behind our latest batch of payment plan improvements. Read more about what has been updated here.
Bulk Player Message Customization
When using our bulk player message tool you can now customize the subject line and include more characters (2000) in the message – great for inviting players to your travel teams from tryouts!
New Admin Dashboard
On the dashboard there are a couple of new sections, including What’s Happening, Quick Links and Top Programs. These sections are designed to instantly display important information and get you where you need to go in the console in just a click.
The main navigation has been moved to the right side of the page to improve page visibility and lay the foundation for mobile optimized admin functionality (coming soon!)
Improved Site Search
The site search now uses auto-complete functionality with quick results, so you can select something from the drop down or view a search results page to find what you’re looking for.
Program Summary Report
Now you can instantly view a condensed, customizable, sortable and exportable program report with information like amount paid, amount outstanding, registration deadline date and remaining capacity.
The master schedule is an admin report that condenses all games and events into one page, with filters for programs, locations and sub-locations.
Multiple Program Waivers
In each program’s settings and the site default registration settings, more than one waiver can now be added and accepted by the registrant separately.
Private Payment Plans
Do you need to make family specific or scholarship payment plans? Now you can with our new private setting in payment plans.
File Upload for Program Staff
We’ve updated our file upload field to allow for Program Staff to upload a file during or after registration – great for allowing a coach to upload a roster!
Custom Email Message for Skipped Payment
Show your registrants a specific registration confirmation message that only applies when the user skips online payment.
E-Commerce Store Front and Shopping Cart
In addition to assigning products to your programs for registrants to add to their cart during registration, you can now assign products to an auto-formatted store front page! You can even create and organize your products into different categories in the store front.
Organization-Wide Transaction and Invoice Reporting
Do you have multiple sites under your LeagueApps account? Now you can run transaction and invoice reports that combine the data from all of your sites! Read more about this report here.
We’ve made updates to our credits feature! Admins will now have the option to credit a registrant from the delete player prompt, there’s an ‘issue credit’ button in each invoice and there’s an indicator on each invoice when credit is given.
Pay multiple outstanding invoices at once
Great for tournaments, coaches can pay for remaining balance of all teams at once!
User Dashboard Improvements
My invoices tab support for family accounts.
Email Notifications for eCommerce product purchases
Admins can now assign email addresses to each product to receive purchase email notifications.
Program Discovery Filter Improvements
Users now have more filtering options when finding programs to register for, because now all program types now have Season and Days of the Week as program details.
Issue credits to players, coaches, and families instead of giving refunds.
Create Recurring Calendar Events
Great for creating practice schedules using a program calendar.
Delete Player Without Refund
Useful for when players drop out of programs but don’t qualify for a refund.
Choose fields for CSV export
Save time by picking what data you want to see in your LeagueApps reports before exporting to Excel.
Confirmation Email Updates for Incomplete Payments
Updates to the email subject and content will make registrants and admins more aware of registrations that resulted in no payment.
Program Staff view update
Improved layout with more information, including paid and outstanding balance per team, and a quick link to register another team.
Add Note to Offline Payment
Great for entering Check Number in an invoice!
Transaction Report Updates
We’ve increased the power of our transactions report by adding two new report types: Transaction Detail and Transaction Summary. See how they work here.
Mass Coach Report
For organizations taking team registrations using our grouped programs feature, we’ve introduced a mass report and export of all coaches in the grouped program. See how grouped programs work here.
Export LeagueApps Billing
We’ve made some format changes and also now allow you to export your LeagueApps billing into Excel. See more about billing here.
Schedule Import Improvements
We’ve added grouped program support to our schedule import feature. See how to import a schedule here.
Roster Printing Update
New format, add custom form fields and mass print all teams in one program. Great for any program that needs contact info and other custom fields on a roster. See how it works here.
Small Group Registration
Admins can allow registrants to create small groups that other players can register to. Great for programs who accept free agents and friend requests. See how admins can set it up and how it works for the registrant.
Program Grouping Improvements
Discovery and widget improvements for grouped programs.
New Content Page Editor Tools
New more user friendly format allowing for easier pictures and video embedding and table building. See how it works here.
Team Properties / T-Shirt Reporting
Allows admins to quickly and easily tally up the number of answers to form field questions that were asked to players during the registration process. See how to run this report.
Collect documents such as birth certificates and medical forms from members during registration. See more here.
Build your schedule your way, then upload it into LeagueApps via Excel document. See how here.
One-click payments for participants and admins can set up auto-charge payment plans. See more here.
Grouped and Session-Based Programs
Program Grouping allows you to create a main program, which will then house multiple sub-programs. This gives organizers more flexibility and organization in setting up programs with different divisions, levels and sessions. See more here.
US Lacrosse Integration
Admins can activate the US Lacrosse membership validation program in the LeagueApps App Center and choose to require a valid US Lacrosse number in order to register for a program.
Custom Standings Rules Per Program
Different sports call for different standings rules, so now you can customize your standings per program!