Front Office


The Youth Sports Management Tools You Need to Grow Your Organization

By Jamie Hancock
January 25, 2022
5 min

We know that youth sports organizations are always looking for seamless ways to manage and grow their organizations—saving time on tedious administrative tasks, generating as much revenue and collecting as many payments as possible, and building great relationships with their members. That’s why our product is designed to support you every step of the way, from launching and promoting your program to managing day-to-day operations, in an all-in-one solution.

We believe every great sports management solution does the following things right: registration, payments, messaging, reporting, mobile apps, scheduling, and integrations. Is the youth sports management software you’re using helping you do those things? Here’s a little bit about how LeagueApps approaches these youth sports management solutions all in one place.

Seamless Registration

youth sports management tool

You should be able to seamlessly launch new programs and provide your customers with a registration experience that’s quick, easy, and flexible. Our registration tools are tailored to your organization, allowing you to grow and optimize your sign ups and data collection.

You’ll be able to maximize what’s possible for your organization by creating waitlists, capacity limits, several different program types, age limits, and membership rules. And since 60% of registration payments are made via mobile device, all of LeagueApps’ registration tools are optimized for mobile. Once registrations are collected, our platform automates the back office for you and organizes your information within an easy-to-use interface, saving you time.

“Setting up registrations for tryouts—we now have all the information that we need to go back and get emails, phone numbers, and positions because we can gather everything we need at registration,” says Linda Lang of Chapel Hill Area Volleyball Club.

Collecting information from parents and players has always been a vital element of youth sports management, but that has taken on added importance in the wake of the pandemic. Waivers are now a critical piece of the registration puzzle, accounting for liability and medical clearances. When you use LeagueApps, you can upload multiple waivers and easily download those that have been signed in seconds.  

Flexible Payments

youth sports management tool

LeagueApps’ custom payment plans, complete with auto-pay functionality, allow parents to comfortably commit to organizations without fear of losing money due to cancellations (especially in today’s world). This kind of flexibility can make a significant impact on your retention numbers. 

The pandemic proved that refunding or crediting parents will always be a reality for organizations, which is why we’re sharing the economic burden with all of our customers. We always return all fees to partners when they refund a parent, and give organizers the ability to provide credits towards future seasons. We know that shifting funds can quickly create a complicated digital paper trail—but our reporting functionality makes it easy to manage your finances in real time.

Targeted Communication

youth sports management email

Keeping players and parents informed is one of the most important things you can do. Our communication tools make it easy to get your message across, whether you’re alerting customers of a schedule change, promoting registration, or sending an invoice reminder.

Targeted Messaging

Sending the right messages to the right people at the right time is crucial in youth sports management. That’s why our communication tools make it easy to filter your contacts by sport, season, program, team, payment status, waiver status, game date, and location (on our mobile app, too!)

We know you have a lot of different messages to send to a lot of different people at different times, so you can set up over 25 kinds of automated email reminders for upcoming events, payments, and more—so you have one less thing to worry about.

For one central place where all teammates and coaches can communicate, use our mobile app’s chat feature

youth sports management communication

Easy Integrations 

If you’re already comfortable using another communication tool, that’s okay too. LeagueApps makes it simple to integrate with some of the tools you may be already using (like MailChimp). You can also add text message capabilities to your account.

Simple Templates

Crafting communications is simple when you use editable email templates. (If you know how to use a Word document, you’ll know how to compose an email.) You can preview messages before you send to make sure everything looks good, too.

Mobile Apps

The world is mobile, there’s no doubt about it. When you rely on LeagueApps for your sports management solutions, you’ll also be equipped with LeagueApps Play—our mobile app that is completely free you as well as players, parents, coaches, and staff. They’ll be able to check schedules, RSVP, and check-in for events as well as send messages and auto-sync programs, schedules, and rosters—no double entry necessary. The best part? We’ll never sell your members’ data to third party advertisers. In other words, their data is safe and their app experience will be ad free.

Comprehensive Reporting

To keep track of your organization’s performance, solid reporting is a must. With LeagueApps, you can report on all the activity for all of your programs and even export to Google Sheets or .CSV files. This will help you stay on top of all aspects of your organization, from attendance to invoices and credits.

“NW Magic has been around for 10 years, but the last 3 years that we have partnered with LeagueApps, the infrastructure that LeagueApps offers makes all our systems (registration, tracking, etc.) run so smoothly,” says Vanessa Selden-McClendon of Northwest Magic.

Scheduling Clubs & Leagues

Seamlessly manage your organization by generating schedules in only a few clicks (or auto-schedule a full season in minutes!). LeagueApps makes it easy to import existing schedules directly into our platform without losing the ability to add or edit one-off events. Our scheduling tools also allow you to track attendance and RSVPs, which is crucial in today’s youth sports world. Forget the clipboard, keep track of check-ins straight from your mobile app with LeagueApps Play.


There are so many apps and services out there that may be helping you run your organization, and there’s no reason you should have to switch between apps to use all of them. With LeagueApps Connect, you can bring all of the tools you need to run your business under one roof. We partner with the industry’s leading apps and services—like Google Sheets, Mailchimp, NCSA, SportsRecruits, Lucid Travel, Yardstik, and more—to make your member experience better, streamline your operations, and diversify your revenue streams. Innovation is crucial, and our integrations make that possible.

Do you think having all of these tools in one comprehensive solution can improve the way you manage your organization? To learn more about how LeagueApps can help you launch, promote, manage, and grow your organization, get in touch. If you’re looking to hear from other leading sports organizers about how LeagueApps has transformed their business, join our NextUp community.